President:
•
Arranges for,
schedules and facilitates general meetings, sew days and board meetings.
•
Assists,
coordinates and approves the planning of monthly meetings and sew days.
•
Prepares and
posts the Agenda for monthly Guild meetings and board meetings.
•
Maintains (or
delegates maintenance of) all social media such as the Guild’s blog, Flickr,
Pinterest, Facebook and Twitter accounts.
•
Attends monthly Guild meetings, sew days, board meetings, and Guild programs.
•
Actively
participates in leadership and decisions about topics such as annual planning,
programs, events, challenges, budgeting and membership.
•
Takes suggestions
from all members under advisement, and works with individuals as needed.
•
The President’s
primary functions are overseeing the smooth running of the entire Guild and
making sure The Guild’s mission and purpose are being followed.
•
The President
must feel comfortable speaking in front of a large group of people.
•
Organization is
necessary and follow through is a must.
MEMBERSHIP
The position of Membership is an important one. They will warmly welcome guests to our meetings and encourage guests to become members. Building up membership will help the Guild grow and continue into the future.
Here are the duties of Membership Board Position:
Membership:
•
Oversee
membership renewals at the beginning of each year. Collect new member
application and dues.
•
Oversee sign in
process at all meetings for active members, keep attendance records.
•
Oversee sign in
process at all meetings for guests, collect email addresses and guest fee.
•
Oversee new
member applications, collect full information and membership fee.
•
Receive
additional fee from every member and guest for meetings with guest speaker.
•
Welcome new
members and introduce them to a member of the Hospitality team.
•
Update member
roster spreadsheet with new/termed members.
•
Update the Modern
Quilt Guild (MQG) site member roster with new/termed members.
•
Add new member
and guest emails to Google contacts.
•
Run raffles
during meetings.
•
Attend Board
meetings.
SECRETARY
The Secretary Board Position will document the Guild Board meetings, Guild monthly meetings and other Guild events. This position will help to record what we have accomplished and wish to accomplish.
Here are the duties of Secretary Board Position:
Secretary:
• Keep minutes of the general meetings or
arrange for a substitute in his/her absence.
• Post the minutes of the General Meeting
on the Guild website
• Keep minutes of the executive board
meetings or arrange for a substitute in his/her absence.
• Distribute for approval the minutes of
the executive board meetings to the executive board for approval at the
subsequent month’s meeting.
• Maintain a record of all minutes for the
term of office
• Maintain Custody of the records
PROGRAMMING
The Programming is an planning position. This person will research potential speakers and projects. They will organize block of the month program or monthly demonstrations and organize Guild activities.
Here are a duties of Programing Board Position:
Programming:
• Responsible for planning and organizing
the program portion of the monthly Guild meetings (September through June)
• Attend monthly Guild meetings
• Attend board meetings
• Determine the program content for each
quilt meeting
• Coordinate programming with the board
members
• Contact potential speakers and make
arrangements for their visit to the Guild
• Organize member lead discussions and
demonstrations
• Organize activities with the Guild
members such as challenges, block/fabric exchanges, trips etc.
COMMUNICATIONS
The Communications Board Position is one that will help communicate the activities of the Guild over social media platforms. Posting on social media sites will give our Guild a presence and help draw in new members, thus helping to grow our Guild.
Here are the duties of Communications Board Position:
Communications:
•
Attends
Executive Board Meetings as scheduled
•
Attends
Monthly Guild Meetings
•
Photographs
Guild Meetings and other events as needed
•
Designates
back-up photographer if unable to attend meeting or event
•
Create,
update, monitor, review & respond to LIMQG Blog Posts
•
Post:
Monthly Meeting recap
•
Post:
Upcoming Meeting Post
•
Post:
Special Event
•
Post:
As directed by President or Vice President
•
Generates
correspondence via E-mail, Facebook & Instagram
•
Weekly
basis
•
As directed
by President or Vice President
•
Monitors,
reviews, responds & updates as required
• G-Mail
account
•
Instagram
account
• Facebook account
